Purchased, assigned, and active are different
A license can be paid for, assigned to a user, and still inactive under your selected rule. The calculator keeps these positions separate.
Free post-purchase optimization tool
SaaS Seat Waste Calculator
Find unused licenses, estimate seat waste, and plan a more efficient renewal.
Compare purchased seats with actual usage, model seat recovery and plan downgrades, and separate cost exposure from contractually realizable savings.
Free · No sign-up · Data stays in your browserSaaS License Optimization Guide
Exposure is not guaranteed savings
Unused per-seat licenses have a measurable cost association, but actual savings depend on contracts, notice periods, minimums, blocks, growth, and operational needs.
Reclaim, reuse, reduce
Recovering access can create a reusable seat without reducing the current contract. Contract reduction and future purchase avoidance are reported separately.
Frequently Asked Questions
What is SaaS seat waste?
Paid license capacity that is unassigned, inactive under a defined rule, duplicated, or on a higher tier than current needs may be a review opportunity.
Does an unused seat always save money?
No. Fixed plans, annual commitments, minimum seats, and notice terms can prevent an immediate cost reduction.
How is utilization calculated?
Active seat utilization is active seats divided by purchased seats. Assignment rate and active assignment rate are shown separately.
What is license rightsizing?
A documented plan to retain, reassign, downgrade, or reduce licenses while respecting operational needs and contract terms.
Is employee license data sent to ChoiceRidge?
No. This version runs in your browser and stores the analysis locally on this device. Anonymous labels are encouraged for detailed CSV imports.
Important Information
This is an informational planning tool, not an automated cancellation recommendation. Verify vendor pricing, plan tiers, contract commitments, notice periods, business requirements, security, and access needs before reducing or revoking licenses. It does not provide legal, accounting, financial, security, HR, or procurement advice.